Using E-Discovery for Data Governance, Compliance and Risk Management

Companies are about to face the most critical financial times of the 21st Century. With an increase in Government Compliance Laws and Regulations; It is increasingly difficult for companies to comply with the new laws and regulations.

The Facts:

• According to Gartner Group, Data Governance, Compliance and Risk Management requirements are set forth in the “Federal Rules for Civil Procedure”, which govern federal civil lawsuits. The discovery process and conforming requirements for these rules are complex and expensive; averaging in excess of $1.75 million for a single case. As a result, millions of dollars are being spent to comply with these regulations and they are rapidly becoming a generally accepted cost of doing business in today’s business environment.
• Did you know that in 2006 the federal courts clarified the definition of discoverable information to include electronic data along with paper documents? The rules call it Electronically Stored Information, or ESI, which covers any type of electronic data you find in today’s businesses. Enterprises involved in litigation now have an obligation to preserve relevant ESI and be prepared to produce it in court.
• Did you know that legal compliance defines complying with statutory and regulatory requirements for preserving, storing and protecting sensitive information, such as health-related information, images / pictures, clinical trials, testing procedures, insurance information, financial information, customer information, emails, documents or internal public or private company communications.

EFN Enterprises, LLC is a proven technical computing provider with 60 years of experience in solving complex business problems. EFN works with Senior Executives within companies who focus on Data Governance, Compliance and Risk Management, helping them understand and solve regulations / standards problems within the following areas:

• Financial (e.g., SOX)
• Industry (e.g., IEEE, ASTM, ANSI)
• Company-specific (e.g., Six Sigma, design-for-supply, parts reuse)

Did you know that nearly all internal data warehouses only account for 20% of all the data in a company and that 80% of that data is classified as unstructured? And is deemed as inaccessible by most internal data warehouses?

At EFN, we are able to work with your organization to simplify this process by providing proven solutions which takes structured (i.e. SQL) and unstructured data (i.e. emails, documents, images etc); collectively called EDMT (EDMT: Email, Documents, Multimedia and Transactions) and allow your organization to search cross reference and correlate the data within EFN’s EDMT™ Solution.

EFN EDMT™ Solution is unique because it is the only product on the market designed to offer real-time capture and storage of EDMT data (with metadata) into a single repository. As a result, EFN’s EDMT™ Solution provides real-time access, search and analysis of all data to provide a complete, comprehensive view of the business, irrespective of data type and source for real time analytics.

Areas of use for EFN EDMT™ Solution:

1. Compliance and Risk Management
2. Fraud Detection & Prevention
3. Business Intelligence

As regulatory and private litigation is becoming a fact of life, and it is quite common for such litigation to require the search of millions of electronic documents and records. “Litigation Preparedness” is the ability to assess legal claims, and to respond to legal compliance and risk requirements. EFN can assist your corporation in making this process easier.

Having a comprehensive system for managing and controlling data quality is becoming an increasingly important priority for organizations worldwide. Data Governance is a corporate initiative built around enterprise wide data quality, integration and management.

Data Governance ensures that your organization:

• Maintains a single, consistent set of policies and processes for monitoring and managing all corporate data
• Consistently enforces business rules
• Maintains more vigilant Risk Management

A successful Data Governance program requires a combination of people, processes and technology, integrating an institutional recognition of the importance of high-quality data and a practical commitment to establishing and maintaining this quality throughout the enterprise.

Consolidating Emails, Documents, Multimedia and Transactions (EDMT) for Business Intelligence (BI) Analysis, E-Discovery, Compliance and Risk Management Integration.

Government Agencies are facing difficult decisions as they try to consolidate their data structure for quick and easy access, optimize their computing infrastructure for an ever changing 21st Century while complying with increasing Government Compliance Laws and Regulations.

The Challenges:

1. Data Explosion and Data Compliance
   1. Emails, Documents, Multimedia and Transactions (EDMT) grows 25% per year with minimum 7-year retention creates 18x more data to be stored and searched
2. Poor Data Warehousing (DW), eDiscovery and Compliance results
   1. Lawsuit eDiscovery process is disruptive, expensive(avg. $1.75M per case) and can’t cross- reference Emails and Documents with Accounting, Sales and other Transactional data
   2. A typical Government Data Warehouse stores only Structure Transactions (20% of all data). While 80% of Government Agencies and related Corporations data is classified as Unstructured Data (emails, documents and Multimedia) – and fails to produce discover problems such as compliancy and fraud.
3. Enormous cost and complexity
   1. Government Agencies and related Corporations are faced with a range of multiple “point products”, and trying to consolidate that data through disparate data silos/tape systems, etc; are hard to utilize and correlate in an heterogeneous environment.

The Solution:

EFN Enterprises, LLC (EFN) is a proven technical computing provider with 60 years of experience in solving complex business problems. EFN Enterprises Management works with Senior Executives within companies who focus on Compliance and Risk Management, helping them understand and solve regulations / standards problems within the following areas:

• Financial (e.g., SOX)
• Industry (e.g., IEEE, ASTM, ANSI)
• Company-specific (e.g., Six Sigma, design-for-supply, parts reuse)

EDMT TM Server – All Data Types in Single, Searchable Repository:

• Emails: (Outlook, Lotus, any RFC 2822 or POP-3, PST and NSF archives)
• Documents: (MS Office, Text, IM, PDF and many other formats)
• Multimedia: (Audio, Video, Telemetry, Images, CCTV, Voice Mail, etc.)
• Transactions: (Database Transactions – Data Base, Queries, Sales, Invoices, CDR, Stock Trades, etc.)

The EFN EDMT™ Solution is the only solution on the market to offer real-time storage and indexing of EDMT data in a single repository. As a result, EFN’s EDMT™ Solution provides real- time access, search and analysis of all data to provide a complete and unified view of the business, irrespective of data type and source for real time analytics.

Areas of use for EFN EDMT™ Solution:

1. Compliance and Archiving, Risk Management and eDiscovery
2. Integrated Fraud Detection & Prevention
3. Data Consolidation and Data Management using highly scalable EDMT™ Server for analytic archive, backup and DR site at ATL cost per TB

By eliminating the boundaries between Regulations, Business Intelligence, Databases and data archiving, EFN EDMT™ Server offers flexible data-agnostic architecture that enable customers to realize enormous cost and ROI benefits through simplicity and reliability of fully integrated multi-functional product. We can identify and solve many of your specific challenges to fit into your organization and budget, while at the same time offering quiet consolidation and low TCO. Electricity savings alone will pay for the entire EDMT™ Solution over 5 years while reducing storage costs and CO2 pollution by over 90%.

No more slow, painful “hunting” for emails, documents, multimedia and database transactions.

Applications like eDiscovery, Fraud/Risk Detection, CRM, Call Center and others will run up to 1,000 times faster and perform previously impossible tasks.

Consolidating Emails, Documents, Multimedia and Transactions (EDMT) for Business Intelligence (BI) Analysis, E-Discovery, for Pharmaceutical Management Integration

Pharmaceutical Companies are facing difficult decisions as they try to track complex Drug Discovery, consolidate and manage Clinical Trials data structure for quick and easy access and optimize their Computing Infrastructure for an ever changing 21st Century while complying with increasing Government Compliance Laws and Regulations.

The Challenges:

1. Data Explosion and Data Compliance
   1. Emails, Documents, Multimedia and Transactions (EDMT) grows 25% per year with minimum 7-year retention (The Pharmaceutical industry has a 30- year retention of Drug Discovery and Clinical Trials records under HISP regulations). This will create 18x more data to be stored and searched in the future.
   2. Poor Data Warehousing (DW), eDiscovery and Compliance results
   3. Lawsuit eDiscovery process is disruptive, expensive (avg. $1.75M per case) and can’t cross- reference Emails and Documents with Accounting, Sales and other Pharmaceutical Transactional and Clinical Trial Records.
2. A typical Pharmaceutical Data Warehouse stores only Structure Transactions (20% of all data). While 80% of the Pharmaceutical Data is classified as Unstructured Data:
1. Emails, Clinical Trails, Documents, Molecular Modeling, Computational Chemistry, Genome Sequencing: Sequencing of the target organism genome (plant, animal, bacteria, viruses, etc)
2. Sequencing (and resequencing) target genes to support drug discovery
3. Metagenomic studies: sequencing organisms collected from the environment (biodiversity studies, bioterrorism applications)
4. Phylogenomic studies: building a tree of life – how are different organisms related and Multimedia Information)
5. Enormous cost and complexity
6. Pharmaceutical are faced with a range of multiple “point products”, and trying to consolidate that data through disparate data silos/tape systems, remote satellite offices etc; are hard to utilize and correlate in an heterogeneous environment.

All of the information above is pertinent in the mist of an audit. Government regulations require pharmaceutical companies to comply with all reverent information while proceeding through a government investigation.

The Solution:

EFN Enterprises (EFN) is a proven technical computing provider with 30 years of experience in solving complex business problems. EFN Enterprises Management works with Senior Executives within companies who focus on Compliance and Risk Management, helping them understands and solves regulations / standards problems within the following areas:

• Pharmaceutical Business Conduct Guidelines
• HIPAA
• Sarbanes Oxley Compliance (SOX)
• Risk Management Policy
• HISP Certification
• Mapping of ISO, COBIT, COSO, ITIL, GLBA, PCI, NIST, etc

EDMTTM Server – All Data Types in Single, Searchable Repository

• Emails: (Outlook, Lotus, any RFC 2822 or POP-3, PST and NSF archives)
• Documents: (MS Office, Text, IM, PDF and many other formats)
• Multimedia: (Molecular Modeling, Computational Chemistry, Genome Sequencing, Audio, X-Rays, Video, Telemetry, Images, CAT Scans, PACS, Voice Mail, Lab Info etc.)
• Transactions: (Database Transactions – Data Base, Queries, Sales, Invoices, Clinical Trails and Patient Records, etc.)

The EFN EDMT™ Solution is the only solution on the market to offer real-time storage and indexing of EDMT data in a single repository. As a result, EFN’s EDMT™ Solution provides real- time access, search and analysis of all data to provide a complete and unified view of the business, irrespective of data type and source for real time analytics.

Areas of use for EFN EDMT™ Solution:

1. Compliance and Archiving, Risk Management and eDiscovery
2. Integrated Fraud Detection & Prevention
3. Data Consolidation and Data Management using highly scalable EDMT™ Server for analytic archive, backup and Disaster Recovery (DR) cost per TB.

By eliminating the boundaries between Regulations, Business Intelligence, Databases and data archiving, EFN EDMT™ Server offers flexible data-agnostic architecture that enable customers to realize enormous cost and ROI benefits through simplicity and reliability of fully integrated multi-functional product. We can identify and solve many of your specific challenges to fit into your organization and budget, while at the same time offering quiet consolidation and low Total Cost of Ownership (TCO).

No more slow, painful “hunting” for emails, documents, multimedia and database transactions.

Applications like eDiscovery, Fraud/Risk Detection, Document Management and Searching, Customer Relationship Management (CRM), Clinical Trails searching and others will run up to 1,000 times faster and perform previously impossible tasks.

Consolidating Emails, Documents, Multimedia and Transactions (EDMT) for Business Intelligence (BI) Analysis, E-Discovery, for Hospital Management Integration

Hospitals are facing difficult decisions as they try to consolidate their data structure for quick and easy access and optimize their computing infrastructure for an ever changing 21st Century while complying with increasing Government Compliance Laws and Regulations.

The Challenges:

1. Data Explosion and Data Compliance
2. Emails, Documents, Multimedia and Transactions (EDMT) grows 25% per year with minimum 7-year retention (The healthcare industry has a 30-year retention of patient records under DICOM regulations). This will create 18x more data to be stored and searched in the future
3. Poor Data Warehousing (DW), eDiscovery and Compliance results
4. Lawsuit eDiscovery process is disruptive, expensive (avg. $1.75M per case) and can’t cross-reference Emails and Documents with Accounting, Sales and other Hospital Transactional and Patient Data.
5. A typical Hospital Data Warehouse stores only Structure Transactions (20% of all data). While 80% of the Hospitals data is classified as Unstructured Data (Emails, Transcriptions, Documents, Patients Records and X-Rays and Multimedia Information) – and fails to produce discover problems such as compliancy and fraud.
6. Enormous cost and complexity
7. Hospitals are faced with a range of multiple “point products”, and trying to consolidate that data through disparate data silos/tape systems, remote satellite offices etc; are hard to utilize and correlate in an heterogeneous environment.

The Solution:

EFN Enterprises (EFN) is a proven technical computing provider with 60 years of experience in solving complex business problems. EFN Enterprises Management works with Senior Executives within companies who focus on Compliance and Risk Management, helping them understands and solves regulations / standards problems within the following areas:

Hospital Business Conduct Guidelines:

• Hospital Information Systems (HIS)
• Radiology Information Systems (RIS)
• Picture Archiving and Communication Systems (PACS)

HIPAA:

• Conflicts of Interest and/or Commitment
• Medicare Exclusion
• Truthful Reporting of Information
• Political Activity
• Protecting University Hospital Assets
• Privacy and Confidentiality
• Employee Relations

EDMTTM Server – All Data Types in Single, Searchable Repository:

• Emails: (Outlook, Lotus, any RFC 2822 or POP-3, PST and NSF archives)
• Documents: (MS Office, Text, IM, PDF and many other formats)
• Multimedia: (Transcription Audio, X-Rays, Video, Telemetry, Images, CAT Scans, PACS, Voice Mail, Lab Info etc.)
• Transactions: (Database Transactions – Data Base, Queries, Sales, Invoices, Customers Data Records (CDR), Patient Records, etc.)

The EFN EDMT™ Solution is the only solution on the market to offer real-time storage and indexing of EDMT data in a single repository. As a result, EFN’s EDMT™ Solution provides real- time access, search and analysis of all data to provide a complete and unified view of the business, irrespective of data type and source for real time analytics.

Areas of use for EFN EDMT™ Solution:

1. Compliance and Archiving, Risk Management and eDiscovery
2. Integrated Fraud Detection & Prevention
3. Data Consolidation and Data Management using highly scalable EDMT™ Server for analytic archive, backup and Disaster Recovery (DR) cost per TB.

By eliminating the boundaries between Regulations, Business Intelligence, Databases and data archiving, EFN EDMT™ Server offers flexible data-agnostic architecture that enable customers to realize enormous cost and ROI benefits through simplicity and reliability of fully integrated multi-functional product. We can identify and solve many of your specific challenges to fit into your organization and budget, while at the same time offering quiet consolidation and low Total Cost of Ownership (TCO). Electricity savings alone will pay for the entire EDMT™ Solution over 5 years while reducing storage costs and CO2 pollution by over 90%.

No more slow, painful “hunting” for emails, documents, multimedia and database transactions.

Applications like eDiscovery, Fraud/Risk Detection, Customer Relationship Management (CRM), Call Center and others will run up to 1,000 times faster and perform previously impossible tasks.

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